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One million documents have been electronically filed in Iowa

August 29, 2016
Tama County Recorder's Office and The Chronicle , Toledo Chronicle, Tama News-Herald

"Electronic Recording has been a long, sometimes precarious journey with a few setbacks but the end result has been a time-saving product for our customers and stakeholders," Tama County Recorder Deborah Kupka told The Chronicle.

Kupka was commenting on an announcement one million of Iowa Land Records documents filed electronically has recently been reached.

"Documents from anywhere can be recorded in a matter of minutes with this system, alleviating the need for mailing time and postage.

Article Photos

Deborah Kupka
Tama County Recorder

"This one-millionth document e-filed milestone has taken years and I am confident that the 2 millionth document will be filed in a much shorter timeframe!" Kupka said.

Iowa real estate professionals are able to electronically file deeds, mortgages, liens and many other legal documents with Iowa County Recorders. The system has proven to be faster and more efficient than traditional paper filing. Paper filing can take days or weeks, but electronic filing typically results in a recorded document the same business day.

Use of the Iowa Land Records service has grown steadily. In 2014 over 25% of all documents recorded were e-filed. Participation grew in 2015 when 32% of all documents were e-filed. E-filing continues to grow in 2016. Through July 31, 2016 E-Submission volume is up 5% compared with the same period in 2015.

In 2015, 30.62 percent of all documents in Tama County were electronically recorded using the Iowa Land Records system.

The very first electronically filed document was recorded in Allamakee County on December 22, 2005.

"A decade ago we could not have imagined the recording of one million electronic documents. This is a big accomplishment for the Iowa real estate industry and Iowa County Recorders," said Allamakee County Recorder, Deb Winke.

Iowa Land Records is a collaborative project of all 99 Iowa counties, and is managed and governed by Iowa counties and the Iowa County Recorders Association through a statewide intergovernmental agreement. "With the test of time and increasing success, Iowa county government has demonstrated that we can be technology leaders and provide great service to our customers and citizens," said Sue Meyer, Clayton County Recorder, and Chair of the governing board for the Iowa Land Records system.

Iowa Land Records serves all segments of the real estate industry, such as financial institutions, title companies, real estate attorneys and other government agencies. In addition to the electronic filing service, Iowa Land Records provides online access to nearly 16 million public records for all Iowa counties. See "Iowa Land Records is a major resource for those who provide title research services and anyone in the real estate industry who needs easy access to public records. We are proud to serve Iowans in this important aspect of their lives - the acquisition of homes and property," said Kim Painter, Johnson County Recorder and President of the Iowa County Recorders Association. All records posted online are checked for personally identifiable information, and such information is redacted before records are posted online.

To learn more about E-Submission with Iowa Land Records register to attend an upcoming E-Submission seminar near you at




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